Medical Assistant Externship Coordinator

Job Title: Externship Coordinator

Full Time

Summary: Work under and reports to the Program Director/Director of Education/Campus President, to ensure adequate number of externship sites are available to meet the need of the program. Responsible for obtaining, sites, and monitoring students who are on externship. He/she should constantly market the programs offered throughout the medical community and actively seek additional externship sites for the students. Responsible for 40% of externship sites hiring students by program.

Essential Duties and Responsibilities: Externship Coordinator

• Maintain federal, state and accreditation compliance
• Ensures organizational requirements are met of 40% of externs are hired by their site
• Monitor and maintain TWC and accreditation regulations of all student records with respect to site evaluations, time cards, surveys and any other required documentation
• Attain a thorough knowledge of all rules and standards set forth by the state, federal and accrediting board with respect to the externship and ensure all rules and regulations are adhered to
• Responsible for the recruitment and maintaining of extern sites, marketing to the medical community, communications and public relations of the department and school
• Ensure sufficient openings are available at sites for number of students needing externships
• Meets number of new sites developed designated by company metrics
• Serve as liaison between students, college faculty and the organization providing the externship
• Works closely with the Placement Coordinator on assisting the student into employment after graduation
• Counsel students who are not attending externship as scheduled
• Track and assure that all students complete a final exit after externship is completed
• Assist the students with career development, professionalism, resume preparation and interviewing skills
• Update and maintain affiliation agreements
• Monitor, track and provide feedback to the extern regarding timesheets
• Ensure all attendance is recorded and filed
• Maintain CampusVue data on students site assignments
• Arrange and conduct externship orientation prior to externship
• Conduct weekly site visits.
• Attend and participate in staff meetings
• Participate in student orientation
• Keep accurate records in an organized manner
• Perform other duties as assigned by the Career Services Director or Campus President

Essential Duties and Responsibilities: Instructor 

• Utilize classroom and lab instruction, student assessment mechanisms, and classroom management techniques to provide an engaged classroom experience to students.
• Guarantee that student has been presented with material to successfully meet the learning objectives of each course within a student’s program of study.
• Ensure the instructional materials and equipment are ready for student use, sufficient in quantity, and are properly maintained and in working order.
• Participate in on-going faculty assessment and professional development activities to ensure an active and engaging classroom for all students; maintain required certification and licensure.
• Actively participate in meeting, review and analyze data, compile reports, and meet academic and administrative deadlines.
• Ensure campus compliance with all federal, state, and regulatory bodies’, guidelines, along with internal policies of the company.
• Monitor attendance of students and submit to registrar’s office before leaving work day/evening.
• Prepare weekly lesson plans; follow syllabi to maintain a pace to meet requirements.
• Ensure strict adherence to school schedule.
• Notify director of all incidents and/or issues immediately.
• Grade tests and submit grades on time to register’s office.
• Maintain and clean classrooms, laboratory areas and faculty offices.
• Arrive for work, be in your classroom to greet students and begin class on time.
• Other duties as assigned.

Education/Experience:

• MA Certification
• 3+ years of field experience
• Experience with Medical Coding and Billing preferred